February 25, 2026, at 12:00 PM

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1.   Call to Order

1.1   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

1.2   Election of Vice Chair for the term ending November 15, 2026

Moved by J. Pribil

Seconded by S. Stevenson

That Councillor S. Stevenson BE APPOINTED Vice Chair for the term ending November 15, 2026.

Motion Passed

2.   Consent

None.

3.   Scheduled Items

None.

4.   Items for Direction

4.1   Request for Proposals for Internal Audit Services

2026-02-25 Staff Report - Request for Proposals for Internal Audit Services

Moved by J. Pribil

Seconded by S. Stevenson

That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:

a)    the report dated February 25, 2026 titled “Request for Proposals for Internal Audit Services which outlines the scope of work including timelines and general parameters to be the basis of a Request for Proposal (RFP) for internal audit services BE RECEIVED;

b)    the scope of work, requirements and deliverables including expectations of the successful proponent and general parameters described in this report for inclusion in the Request for Proposal (RFP) for internal audit services BE ENDORSED;

c)    the Civic Administration BE DIRECTED to proceed with the development and issuance of an RFP for internal audit services based on the scope of work identified in part b) above;

d)    the City Clerk BE DIRECTED to establish an additional meeting of the Audit Committee in May 2026 to complete the RFP Interviews with the short-listed proponents; and

e)    the striking of an Internal Audit Services Evaluation Committee BE APPROVED consisting of the following positions: Audit Committee Chair (or delegate); Audit Committee Vice Chair; a representative from the City Manager’s office and from the Finance Supports Service area; Deputy City Manager, Finance Supports; with support by appropriate members of the Civic Administration including Procurement and Supply.

Motion Passed

4.2   Audit Planning Report for the Year Ending December 31, 2025 - KPMG

2026-02-25 Submission - Audit Planning Report-KPMG

Moved by J. Pribil

Seconded by S. Stevenson

That the following actions be taken with respect to the Audit Planning Report for the Year Ending December 31, 2025 - KPMG:

a)  the KPMG Audit Planning Report, for the year ending December 31, 2025, BE APPROVED; and 

b)  the Civic Administration BE DIRECTED to prepare a briefing note including projected and actual fees and provide such information to a future meeting of the Audit Committee, and continue to do so on an annual basis.

ADDITIONAL VOTES:

Moved by S. Stevenson

Seconded by J. Pribil

That the motion BE AMENDED to include an additional part indicating that Civic Administration prepare a briefing note including projected and actual fees and provide such information to a future meeting of the Audit Committee, and continue to do so on an annual basis.

Motion Passed

4.3   London Downtown Closed Circuit Television Program for the Year Ending December 31, 2025 - KPMG

2026-02-25 Submission - London Downtown Closed Circuit TV-KPMG

Moved by S. Stevenson

Seconded by J. Pribil

That the KPMG Report on Specified Auditing Procedures for the London Downtown Closed-Circuit Television Program, for the year ending December 31, 2025, BE RECEIVED.

Motion Passed

4.4   Summary Update from Internal Audit - MNP

2026-02-25 Submission - Summary Update from Internal Audit-MNP

Moved by S. Stevenson

Seconded by J. Pribil

That the communication from MNP, with respect to the summary update from internal audit BE RECEIVED.

Motion Passed

4.5   Internal Audit Follow Up Activities Dashboard - MNP

2026-02-25 Submission - Internal Audit Dashboard-MNP

Moved by S. Stevenson

Seconded by J. Pribil

That the following actions be taken with respect to the Internal Audit Follow Up Activities Dashboard - MNP:

a)  the communication from MNP, with respect to the internal audit follow up activities update dashboard, BE RECEIVED; and

b)  MNP as the Internal Auditor BE DIRECTED to update the following in the Internal Audit Follow Up Activities Dashboard:

i) maintain the status of the London Housing Development Projects – Tenant Profile Considerations as “On Track to Completion” until the tenant transition plan is communicated to Council; and

ii) maintain the status of the Homelessness Value for Money Audit (Phases 1 and 2) as “On Track to Completion” until the tenant transition plan is communicated to Council.

Motion Passed

ADDITIONAL VOTES:

Moved by S. Stevenson

Seconded by J. Pribil

That the motion BE AMENDED to include a new part to read as follows:

b)  MNP as the Internal Auditor BE DIRECTED to update the following in the Internal Audit Follow Up Activities Dashboard:

i) maintain the status of the London Housing Development Projects – Tenant Profile Considerations as “On Track to Completion” until the tenant transition plan is communicated to Council; and

ii) maintain the status of the Homelessness Value for Money Audit (Phases 1 and 2) as “On Track to Completion” until the tenant transition plan is communicated to Council.

Motion Passed

4.6   City of London Internal Audit - Community Improvement Plans Audit - MNP

2026-02-25 Submission - City of London Intenral Audit-MNP

Moved by S. Stevenson

Seconded by J. Pribil

The communication dated February 12, 2026 from MNP regarding the City of London Internal Audit - Community Improvement Plans Audit BE RECEIVED.

Motion Passed

4.7   Housing and Homelessness Value-for-Money (VFM) Audit Supplemental Report - MNP

2026-02-25 Submission - Housing and Homelessness VFM-MNP

Moved by J. Pribil

Seconded by S. Stevenson

That the communication dated February 25, 2026 from MNP with respect to the Housing and Homelessness Value for Money (VfM) Audit Supplemental Report Audit report BE RECEIVED.

Motion Passed

5.   Deferred Matters/Additional Business

None.

6.   Confidential

None.

7.   Adjournment

Moved by S. Stevenson

Seconded by J. Pribil

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 1:44 PM.