February 2, 2026, at 1:00 PM

Original link

The meeting is called to order at 1:00 PM.

1.   Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.   Consent

Moved by P. Van Meerbergen

Seconded by S. Franke

That Consent Items 2.4 and 2.5, BE APPROVED.

Motion Passed (5 to 0)

2.4   2025 External Audit of London’s Drinking Water Quality Management System and 2025 Management Review

2026-02-02 Staff Report - 2025 External Audit-London

Moved by P. Van Meerbergen

Seconded by S. Franke

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following report on the 2025 External Audit of London’s Drinking Water Quality Management System and the 2025 Management Review BE RECEIVED for information.

Motion Passed

2.5   Contract Award: Tender RFT-2025-258 – The Queen’s Bridge Rehabilitation

2026-02-02 Staff Report - RFT-2025-087-The Queen

Moved by P. Van Meerbergen

Seconded by S. Franke

That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for The Queen’s Bridge Rehabilitation project (RFT-2025-258):

a)    the bid submitted by McLean Taylor Construction Limited, at its tendered price of $10,218,553.35, excluding HST, BE ACCEPTED; it being noted that the bid submitted by McLean Taylor Construction Limited was the lowest of six bids received and meets the City’s specifications and requirements and is in accordance with Section 28.2 i) of the City of London’s Procurement of Goods and Services Policy, following an Open Competitive Process conducted in compliance with applicable trade agreements;

b)    the Deputy City Manager, Environment and Infrastructure (or delegate) BE AUTHORIZED, within the approved project contingency of $1,500,000, to approve contract change orders and amendments within the original scope of work, in accordance with Section 29.2 of the Procurement of Goods and Services Policy;

c)    AECOM Canada ULC, BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $1,518,917.30 excluding HST, under Limited Tendering LT-2026-315, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

d)    the Civic Administration BE AUTHORIZED to approve Memorandums of Understanding between the Corporation of the City of London and public utility companies in relation to the cost-sharing of servicing contained within The Queen’s Bridge Rehabilitation project;

e)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 2, 2026 as Appendix “A”;

f)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

g)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultants for the work;

h)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2025-258); and

i)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

Motion Passed

2.1   Update on Tourism Infrastructure Reserve Fund

2026-02-02 Staff Report - Update on Tourism Infrastructure

That the following actions be taken with respect to the report dated February 2, 2026 - Update on Tourism Infrastructure Reserve Fund:

a)  the Update on Tourism Infrastructure Reserve Fund Report BE RECEIVED for information; and

b)  the Civic Administration BE DIRECTED to report annually to the Infrastructure and Corporate Services Committee on any draws of up to $100,000.00 from the Tourism Infrastructure Reserve Fund.

ADDITIONAL VOTES:

Moved by S. Franke

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports, the Update on Tourism Infrastructure Reserve Fund Report BE RECEIVED for information.

Moved by S. Stevenson

Seconded by P. Van Meerbergen

That the motion BE AMENDED to include a new part that reads as follows:

b)   the Civic Administration BE DIRECTED to report annually to the Infrastructure and Corporate Services Committee on any draws of up to $100,000.00 from the Tourism Infrastructure Reserve Fund.

Motion Passed (5 to 0)

Moved by P. Van Meerbergen

Seconded by S. Stevenson

That the motion, as amended, BE APPROVED.

Motion Passed (5 to 0)

2.2   Green Municipal Fund Grant Agreement - CBR-23-0154 Establishing a Roadmap to Net Zero Emissions for Nine Community Facilities in London, Ontario

2026-02-02 Staff Report - Green Municipal Fund CBR-23-0154

That, on the recommendation of the Deputy City Manager, Finance Supports the following actions be taken with respect to the Green Municipal Fund Grant Agreement:

a)   the proposed by-law, as appended to the staff report dated February 2, 2026 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on February 10, 2026, to:

i)    APPROVE the Green Municipal Fund Grant Agreement CBR-23-0154 between the Federation of Canadian Municipalities, acting as trustee of the Green Municipal Fund and The Corporation of the City of London (the “Agreement”);

ii)    AUTHORIZE the Mayor and the City Clerk to execute the Agreement;

iii)   DELEGATE AUTHORITY to the Deputy City Manager, Finance Supports, or their written designate, to act as the authorized official for The Corporation of the City of London in connection with any required statements, requests or reporting under the Agreement.;

b)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary with the Agreement; and

c)   the Civic Administration BE DIRECTED to bring forward to the Infrastructure and Corporate Services Committee the feasibility report as soon as it is received;

it being noted that the Infrastructure and Corporate Services Committee received a communication dated January 29, 2026 from J. Vanderbaan, Vice President, Operations & Planning, London Hydro Inc. with respect to this matter.

ADDITIONAL VOTES:

Moved by S. Franke

Seconded by H. McAlister

That, on the recommendation of the Deputy City Manager, Finance Supports the following actions be taken with respect to the Green Municipal Fund Grant Agreement:

a)   the proposed by-law, as appended to the staff report dated February 2, 2026 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on February 10, 2026, to:

i)    APPROVE the Green Municipal Fund Grant Agreement CBR-23-0154 between the Federation of Canadian Municipalities, acting as trustee of the Green Municipal Fund and The Corporation of the City of London (the “Agreement”);

ii)    AUTHORIZE the Mayor and the City Clerk to execute the Agreement;

iii)   DELEGATE AUTHORITY to the Deputy City Manager, Finance Supports, or their written designate, to act as the authorized official for The Corporation of the City of London in connection with any required statements, requests or reporting under the Agreement.; and

b)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary with the Agreement;

it being noted that the Infrastructure and Corporate Services Committee received a communication dated January 29, 2026 from J. Vanderbaan, Vice President, Operations & Planning, London Hydro Inc. with respect to this matter.

Moved by S. Stevenson

Seconded by P. Van Meerbergen

that the motion BE AMENDED to add a new part that reads as follows:

c)   the Civic Administration BE DIRECTED to bring forward to the Infrastructure and Corporate Services Committee the feasibility report as soon as it is received.

Motion Passed (3 to 2)

Moved by S. Stevenson

Seconded by C. Rahman

That the motion, as amended, BE APPROVED.

Motion Passed (5 to 0)

2.3   Sunningdale Road West Improvements – Pipeline Decommissioning and New Pipeline Agreement

2026-02-02 Staff Report - Sunningdale Rd W Improvements

Moved by H. McAlister

Seconded by P. Van Meerbergen

That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to an oil pipeline relocation agreement with Imperial Oil for the Sunningdale Road Improvements from Wonderland Road to Blackwater Road:

a)    the financing for this Agreement BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated February 2, 2026 as Appendix “A”;

b)    the proposed by-law, as appended to the staff report dated February 2, 2026 as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on February 10, 2026, to:

i)    APPROVE the Agreement contained in Schedule 1 of Appendix “B” for pipeline decommissioning and a new pipeline between Imperial Oil Limited and the Corporation of the City of London;

ii)    AUTHORIZE the Mayor and the City Clerk to execute the agreement, largely in the form appended to this report, and any other documents, if required, to give effect to these recommendations;

iii)    AUTHORIZE the Deputy City Manager, Finance Supports or the Deputy City Manager, Environment and Infrastructure to approve further Amending Agreements to the Agreement;

iv)    AUTHORIZE the Mayor and the City Clerk to execute any amendments to the Agreement approved by the Deputy City Manager, Finance Supports or Deputy City Manager, Environment and Infrastructure; and

c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter.

Motion Passed (4 to 1)

2.6   Smart Commute Association Memorandum of Understanding Extension

2026-02-02 Staff Report - Smart Commute MOU Extension

Moved by C. Rahman

Seconded by S. Stevenson

That the staff report dated February 2, 2026 - Smart Commute MOU Extension, BE REFERRED to a future meeting of the Infrastructure and Corporate Services Committee to allow Civic Administration to provide more information to the Committee with respect to this program.

Motion Passed (5 to 0)

3.   Scheduled Items

None.

4.   Items for Direction

None.

5.   Deferred Matters/Additional Business

None.

6.   Confidential (Provided to Members only.)

Moved by H. McAlister

Seconded by S. Stevenson

That the Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

6.1    Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending lease of commercial space by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.2    Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.3    Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

A matter pertaining to the proposed sale of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

6.4    Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

A matter pertaining to labour relations and employee negotiations, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, concerning the City’s associations and bargaining units.

Motion Passed (5 to 0)

The Infrastructure and Corporate Services Committee convenes In Closed session from 2:17 PM to 2:47 PM.

7.   Adjournment

Moved by P. Van Meerbergen

Seconded by S. Stevenson

That the meeting BE ADJOURNED.

Motion Passed

The meeting adjourned at 2:49 PM.